ADP Research Institute Online Privacy Statement

Effective Date: July 20, 2020

Last Updated Date: May 3, 2024

This Privacy Statement explains how ADP Research Institute, an ADP offering  (“ADP Research Institute” or “our” or “we”) uses and discloses personal data that is collected through ADP Research Institute, which includes all webpages associated with ADP Research Institute ( www.adpri.org ) and communication tools provided by ADP Research Institute.

This Privacy Statement also incorporates ADP’s Binding Corporate Rules (“BCR”) Privacy Code for Business Data (the “Business Code”), which includes information about how ADP processes and protects Personal Data of our business and client contacts, freelancers, and consumers (users). For more information on the Business Code, please click on Business Code Overview here: https://www.adp.com/privacy.aspx. If you have additional questions about privacy or this Privacy Statement, please contact our Privacy Team at [email protected].

ADP also has a Global Data Privacy Policy that applies to all ADP companies worldwide. An overview of our Privacy Program is located here: https://www.adp.com/privacy.aspx.

Click here for additional information on U.S. State Specific Consumer Privacy Rights.

1. Types of Personal Data

This Privacy Statement explains our practices with regard to Personal Data collected by ADP Research Institute for the purposes of this offering.

Personal Data is any information that identifies you as an individual or relates to an identifiable individual.

Some examples of Personal Data collected when you use ADP Research Institute include your name, email address, role/function, geographic location (country), or other information about how you engage with the ADP Research Institute offering.

2. How ADP Research Institute Collects Personal Data & Categories of Personal Data Collected

We will ask you for Personal Data when you interact with ADP Research Institute, such as when you sign up to receive research related communications, or request our services.

We need to collect Personal Data to provide the requested services to you. If you do not provide the information requested, we may not be able to provide the services. If you disclose any Personal Data relating to other people to us or to our service providers in connection with ADP Research Institute, you represent that you have the authority to do so and to permit us to use the information in accordance with this Privacy Statement.

Cookies and Other Online Tracking Technologies: If you interact with us through ADP Research Institute we use cookies and other online tracking technologies to collect information about your device and your use of ADP Research Institute.

For more information about cookies and online tracking other technologies, please see the section Cookies and Other Automatic Data Collection Technologies below.

3. How ADP Research Institute uses Personal Data

ADP Research Institute uses Personal Data to facilitate the management of subscriptions with the third party offering the product or service.

ADP Research Institute also uses your personal data for the following business purposes:

(a) Business purposes for processing Personal Data pertaining to business and client contacts. Personal Data pertaining to consumers with whom ADP Research Institute has a business relationship may be processed as needed:

1. To send subscription related communications (such as research and discovery updates) and administrative communications (such as requests for information, responses to requests for information, confirmations, and service updates);
2.  To identify usage trends and determine the effectiveness of our promotional campaigns;
3.  For security management, including monitoring consumers with access to the website, applications, systems, or facilities, investigation of threats, and as needed for any data security breach notification; or
4. To anonymize, aggregate, or de-identify so that will no longer be considered Personal Data. We do so to generate other data for our use, which we may use and disclose for any purpose, as it no longer identifies an individual.

(b) Business Purposes for processing Personal Data pertaining to consumers and other individuals. Personal data pertaining to consumers and other individuals may be processed as needed:

1. To provide the information, product, or service requested by the individual, arranging access to an individual’s account, respond to inquiries and fulfill individual requests, and to complete transactions;
2. For due diligence regarding the individual’s qualifications and eligibility for the relationship, including verifying the identity;
3. To send subscription related communications (such as research and discovery updates) and administrative communications (such as requests for information, responses to requests for information, confirmations, training materials, and service updates);
4. To analyze Personal Data for business reporting and providing services, to identify usage trends and determine the effectiveness of our promotional campaigns;
5. For security management, including monitoring individuals with access to the website, applications, systems, or facilities, investigation of threats, and as needed for any data security breach notification; or
6. To anonymize, aggregate or de-identify the Personal Data, so that it will no longer be considered Personal Data.  We do so to generate other data for our use, which we may use and disclose for any purpose, as it no longer identifies an individual.

(c) Business-necessary processing activities. ADP Research Institute may process Personal Data as needed (i) to protect the privacy and security of the Personal Data it maintains, such as in connection with advanced security initiatives and fraud and threat detection; and (ii) business activities, management reporting, and analysis.

(d) Relationship management and marketing. ADP Research Institute may process Personal Data for relationship management and marketing. This purpose includes sending marketing and promotional communications as may be appropriate given the nature of the relationship, such as product communications, customer satisfaction surveys, corporate communications, and ADP Research Institute news.

ADP Research Institute uses your Personal Data for secondary purposes such as:

• Disaster recovery and business continuity, including transferring the information to an archive
• Internal audits or investigations
• Implementation or verification of business controls
• Statistical, historical, or scientific research
• Dispute resolution
• Legal or business counseling
• Compliance with laws and company policies

4. Why and How Personal Data is disclosed by ADP Research Institute

ADP Research Institute does not provide your Personal Data to third parties for their own marketing purposes. We limit our sharing of your Personal Data to:

• ADP Group Companies, which use your Personal Data for the purposes listed in this Privacy Statement;
• Our service providers, to facilitate services they provide to us. These can include providers of such services as website hosting, data analysis, order fulfillment, fraud prevention, information technology and related infrastructure provision, customer service, email delivery, and auditing;
• Uses necessary to enforce our rights, protect our property, protect the rights, property or safety of others, in connection with any proposed or actual reorganization, bankruptcy, merger, sale, joint venture, assignment, transfer of ADP, or other disposition of all or any portion of ADP business or assets, or as needed to support external auditing, compliance and corporate governance functions;
• We will also disclose Personal Data when required to do so by law, such as in response to a subpoena, including to law enforcement agencies and courts in the United States and other countries where we operate.

5.Cookies and Other Automatic Data Collection Technologies

When you visit our website, use ADP Research Institute, or receive digital communications from us, we collect certain information by automated means, using technologies such as cookies, pixel tags, browser analysis tools, server logs and web beacons.

For example, when you visit our website, we place cookies on your device. Cookies are small text files that websites send to your computer or other Internet-connected device to uniquely identify your browser or to store information or settings in your browser. Cookies allow us to recognize you when you return and to collect information such as browser type, time spent on ADP Research Institute, pages visited, language preferences, and other traffic data. We and our service providers use the information for security purposes, to facilitate navigation to display information more effectively, and to personalize your experience. We also gather statistical information about use of ADP Research Institute in order to continually improve its design and functionality, understand how it is used, and assist us with resolving questions regarding it. Cookies further allow us to select which of our advertising or offers are most likely to appeal to you and display them while you are on ADP Research Institute. We may also use cookies or other technologies in online advertising to track responses to our ads.

In many cases, you can manage cookie preferences and opt-out of having cookies and other data collection technologies used by adjusting the settings on your browser. All browsers are different, so visit the “help” section of your browser to learn about cookie preferences and other privacy settings that may be available. You may also wish to refer to http://www.allaboutcookies.org/manage-cookies/index.html. If, however, you do not accept cookies, you may experience some inconvenience in your use of ADP Research Institute. You may not receive advertising or other offers from us that are relevant to your interests and needs.

Pixel tags and web beacons are tiny graphic images placed on website pages or in our emails that allow us to determine whether you have performed a specific action. When you access these pages or open or click an email, the pixel tags and web beacons generate a notice of that action. These tools allow us to measure response to our communications and improve our web pages and promotions and compile statistics about use of the ADP Research Institute service.

 We collect many different types of information from cookies and other technologies. For example, we collect information from the device you use to access our website, your operating system type, browser type, domain, and other system settings, as well as the language your system uses and the country and time zone where your device is located. Our server logs also record the Internet Protocol (IP) address assigned to the device you use to connect to the Internet. An IP address is a unique number that devices used to identify and communicate with each other on the Internet. We use IP Addresses for purposes such as calculating usage levels, diagnosing server problems, and administering the ADP Research Institute. We may also derive your approximate location from your IP Address. We may also collect information about the website you were visiting before you came to ADP Research Institute and the website you visit after you leave our site.

In many cases, the information we collect using cookies and other tools is only used in a non-identifiable way, without reference to Personal Data. For example, we use information we collect about website users to optimize our website and to understand website traffic patterns. In some cases, we do associate the information we collect using cookies and other technology with your Personal Data. This Privacy Statement applies to the information when we associate it with your Personal Data.

Although our website currently does not have a mechanism to recognize the various web browser Do Not Track signals, we do offer consumers choices to manage their preferences that are provided in the previous sections above. To learn more about browser tracking signals and Do Not Track please visit http://www.allaboutdnt.org/.

Third-Party Analytics

ADP Research Institute uses Google Analytics as a third-party vendor. This service use cookies and similar technologies to collect and analyze information about use of ADP Research Institute and report on activities and trends. These services may also collect information regarding the use of other websites, apps and online resources. You can learn about Google’s practices by going to www.google.com/policies/privacy/partners/ and exercise the opt-out provided by Google by downloading the Google Analytics opt-out browser add-on, available at https://tools.google.com/dlpage/gaoptout.

6. Communication Preferences

You may limit the information you provide to ADP Research Institute. You may also limit the marketing communications that ADP Research Institute sends to you. To opt-out of marketing emails, simply click the link labeled “unsubscribe” at the bottom of any marketing email we send you.

If you have questions about your choices or if you need assistance with opting out, please contact us via email to [email protected]. You may also write us at the address in the How to Contact Us section below. If you send us a letter, please provide your name, address, email address, and information about the communications that you do not want to receive.

7. Access, Correction, Erasure, and Other Individual Rights

If you have an online account, you may log into your account to access, update, or delete the information you have provided to us. Additionally, you may contact [email protected] to request access to your data, and to exercise any of the individual rights afforded to you by ADP’s Business Code, or by applicable data protection laws and regulations. You may also write to us at the address in the How to Contact Us section below. If you send us a letter, please provide your name, address, email address, and detailed information about the changes you would like to make. We will respond to requests in accordance with applicable data protection laws.

8. Information Security

ADP Research Institute is committed to maintaining the appropriate organizational, technical, and physical controls designed to protect Personal Data entrusted to us from anticipated threats and hazards and unauthorized access and use. ADP Research Institute will strive to provide security that is proportional to the sensitivity of the Personal Data being protected. Additional information about ADP’s Global Security Organization may be found at http://www.adp.com/trust.

9. Data Retention

ADP Research Institute will retain your Personal Data for as long as necessary or permitted for the purposes for which the Personal Data is processed and consistent with applicable law. Personal Data are retained, for example, as needed to fulfill the applicable business purposes, to comply with applicable laws, or as advisable in light of applicable statutes of limitations.

10. International Data Transfers

ADP is headquartered in the United States of America. Your Personal Data may be accessed by or transferred to countries outside your country of residence, including to the United States or elsewhere in the world in accordance with the ADP Business Code. These countries may have data protection rules that are different from those of your country. In certain circumstances, courts, law enforcement agencies, regulatory agencies or security authorities in those countries may be entitled to access your Personal Information.

11.Third Parties Services

This Privacy Statement only addresses the use and disclosure of information by ADP Research Institute. This Privacy Statement does not address, and we are not responsible for, the privacy, information, or other practices of any third parties, including any third party operating a website or service to which the ADP Research Institute links. This inclusion of a link does not imply our endorsement of the linked site or services. Our Suppliers, Business Partners, and other third-party websites that may be accessible through ADP Research Institute have their own privacy statements and data collection, use and disclosure practices. We encourage you to familiarize yourself with the privacy statements provided by third parties prior to providing them with information.

12. Use by Minors

ADP Research Institute is not directed to individuals under the age or thirteen (13) and we do not knowingly collect Personal Data from individual under 13.

13. Sensitive Data

Unless we request it, we ask that you not send us, and you not disclose, any sensitive Personal Data (e.g., social security numbers, information related to racial or ethnic origin, political opinions, religion or other beliefs, health, biometrics or genetic characteristics or criminal background) on or through the ADP Research Institute or otherwise to us.

14. Changes to this Privacy Statement

From time to time, we may update this Privacy Statement, and we encourage you to review it regularly. If we make changes, we will notify you by revising the date at the top of the statement. Any changes will become effective when we post the revised Privacy Statement on our sites or within our application.

15. ADP Group Companies bound by this Privacy Statement

For a listing of ADP Group Companies bound by this Privacy Statement and the Privacy Code for Business Data, please click www.adp.com/privacy/pdf/A2CoBDC.pdf.

16. How to Contact Us

Please contact us if you have questions, or comments. You may reach us via email at [email protected] or via mail at address below. If you send us a letter, please provide your name, address, email address, and detailed information about your question, comment, or complaints.

ADP Global Data Privacy and Governance Team
MS 325
One ADP Boulevard
Roseland, NJ 07068-1728 USA

17.How to Lodge a Complaint

If you believe that ADP Research Institute has not handled your Personal Data properly or that it has breached its privacy obligations, under any applicable data protection laws or the Business Code or of applicable law, you may file your complaint in writing to the address above, or via email, to the Global Data Privacy and Governance Team at [email protected]. The Global Data Privacy and Governance Team will investigate each complaint and notify you within a reasonable timeframe of the outcome of the investigation. If you are not satisfied by the resolution ADP Research Institute, you may lodge a complaint in accordance with the provisions of the Business Code.